Prepare a factual operating chart distinguishing owners, actual employees, proposed hires and outside service providers. Support it with the relevant agreements and records available for the case. If classification is uncertain, obtain qualified review and state the unresolved issue instead of quietly choosing the label that appears most helpful.
Connect each role with duties, cost and evidence
Identify what each person or provider does, who gives instructions and what obligation the company has undertaken. Reconcile the chart with the forecast and management narrative. Retain actual contracts and legitimate corrections. A new organizational diagram cannot change the legal nature of a relationship or prove that an unaccepted staffing proposal is already in place.
Preserve the joint-account records, underlying source documents and any relevant contribution or authorization agreement. Identify the revenue attributable to firm orders, expected repeat purchases and proposed new business. Identify what transfers to the buyer and which third-party arrangements continue or remain unresolved. Registers and constating documents for each entity in the chain, evidence of each individual owner’s citizenship, and the governing documents that allocate control of the U.S. enterprise. The records that settle the question are passports or nationality evidence, entity records, bank transfers, signed commitments, and the operating plan.