You do, and it sits outside the programme amounts entirely. Retrieval fees, courier charges, translation and any certification the instructions require are separate from the US$15,000 processing fee and the gift. Ask your representative and any translation provider for written quotes before commissioning work you may not need.
Budget the record chase separately from the programme figures
Only the US$15,000 processing fee is explicitly described as non-refundable, so do not extend that label to translation invoices or government charges you pay elsewhere. For a family of four on the individual route the programme side is US$4,060,000; document costs are small beside that, but they arrive early and unpredictably. Commission translation only for the documents the instructions actually require, and keep receipts with the exhibit they belong to.
The processing fee is nonrefundable once paid under the official terms. Comparing the headline amounts as two prices for the same product misstates both.
Before transferring, establish in writing whether any part is refundable and on what conditions, and record the source of that answer.