Identify relevant provisions and explain how they affect the claimed role. Have the document scope and any necessary translation reviewed so that selected passages are not misleading.
Connect the agreement to actual responsibilities
An extract without context can hide an approval condition or exception. Use an accurate description of the applicable procedure and representative evidence of the applicant’s role in it. Choose the extracts by working backwards from the claims in the support letter.
For each sentence in the letter that describes authority, identify the article that governs it, and include that article in full together with any cross-referenced definition or exception. Provide a short index pairing the letter's sentence with the article number, so a reader can check one against the other without searching the document. Where the agreement is in French, supply a translation of the extracts used and keep the original alongside; sources may retain their original titles, and a translation that summarises rather than renders the clause is worse than no translation at all.
Hypothetical example: a seniority clause is quoted to show that the applicant selects candidates from a posted list, while a later article excepting out-of-scope positions from that list is left out; the omission is visible from the agreement's own table of contents and reads as selective. If a provision genuinely cuts against the claimed role, address it in the letter rather than leaving it to be found.