Use the actual policy, delegated-authority records and representative personnel decisions or recommendations. Identify which powers are retained and which need additional approval.
Avoid manufacturing a hiring example
An absence of recent recruitment does not justify inventing an exercise of authority. Explain the organization’s circumstances and use authentic evidence of the role’s current responsibility.
Use the actual agreements, effective dates and evidence of responsibilities. A publication can show contribution or context but may not establish current authority or daily duties. Customer records may show business activity without proving the entities are related. The applicant’s proposed authority should be supported by the actual role and operating allocation, not merely by placement near the top of a diagram. Passport history, travel bookings, expense reports, payroll ledgers, tax records, calendars, and employer confirmations may each address a different piece of the one-continuous-year requirement within the preceding three years. For a new office, include premises and a first-year plan capable of supporting that role because initial approval is only one year. The common documentation failure is a polished chart unsupported by operating records; L-1A asks whether the role is primarily managerial or executive, not whether its title sounds senior. Inflating every box on a chart often creates contradictions that weaken otherwise valid authority evidence.