Identify both entities, the actual relationship and the authorization supporting the proposed transaction. Do not replace the real payer’s name with the sponsor’s name for convenience.
Preserve the transaction that will actually occur
Follow the official payment instructions after successful vetting and address any mismatch through the proper channel. A board presentation or organizational chart does not itself establish that an alternative payer is accepted.
Keep a dated official program page and FAQ, identity and civil records, and records explaining the lawful source and transfer of any payment. Keep the actual recipient and purpose of each payment clear. Keep dates, the relevant case reference and actual payment confirmation without exposing sensitive banking data unnecessarily. Keep the official instruction, bank transaction record and government acknowledgement when received. The official website explains that applicants receive further USCIS instructions after the initial payment step. Assemble the passport biographic page, every visa foil, the current I-94 printout, prior approval notices and any employment authorization document, then list the dates side by side. Distinguish preparation, submission, a request for more information and an actual decision. Retain notices, payment confirmations, sponsorship authority, and dated program materials in a single chronology.