Collect the letters themselves with dates and signatures, plus quotations, term sheets, pilot agreements, and any deposits received. Add the assumptions file behind the forecast, along with lease, equipment, inventory, and licence records showing real operations. Gather existing records now, identify material gaps and decide whether they must be resolved before filing; do not assume a later opportunity to cure an incomplete application.
Keep the forecast traceable to documents
Every number in the projection should point to a source: a quoted price, a supplier invoice, a payroll estimate, a signed lease rate. Where a figure is an estimate, label it and state the basis. Prepare source and path of funds records as well, since an account balance alone does not establish lawful origin. Loans are not automatically disqualifying, but pledged collateral matters to the analysis.
List the steps that must be finished before the doors open: entity formation, the sublicence, the lease, permits, supply agreements, and staffing. Rather than assembling one undifferentiated folder, place the proof of change directly behind each document that carries the older name: the share certificate, the bank mandate, the lease, the escrow instruction. Connect the forecast to actual sales records, contract terms and the buyer’s credible customer-development plan.