The approval and the payment should match. Keep the shareholder or board consent naming the amount, the ledger entry booking it, the bank confirmation showing it left, and the receiving statement showing it arrived. Corporate evidence can bear on eligibility, so gaps between the approved figure and the wired figure need explaining.
When the numbers do not line up
Imagine a consent authorizing CAD 400,000 while the statement shows two payments of CAD 210,000 and CAD 190,000 on different days. That is not automatically a defect, but the file should say why the distribution was split. If a government notice describes your documents inaccurately, investigate the conflict and respond with evidence rather than repeating a description you know to be wrong.
Map any asset sale, estate receipt, authorized distribution and transfer into the proposed investment. Obtain from the notary the deeds of purchase for each property, the deeds of sale, and the statements of adjustments showing net proceeds. Each vesting produces a brokerage confirmation showing shares delivered and often a sale-to-cover transaction for withholding; those statements should be included for every vesting, not a sample. The common failure is showing only the final wire, leaving lawful source and path unresolved.