Dated job postings, the position description, recruiter correspondence, salary benchmarking, interview records, and any offer made or declined. Add the fallback: a signed contractor engagement, a vendor quote, or a training schedule for an existing worker. Together these show an active plan rather than a projection written to fill space in the business plan.
Date everything and keep it current
Recruitment evidence ages quickly. A posting from eight months ago with no follow-up suggests the search stopped. Keep a short running log of what was tried, when, and what it produced, and refresh it before the file is submitted. In a hypothetical McMasterville planning file, that log sits beside the lease and equipment orders so a reviewer sees one consistent timeline instead of documents from unrelated stages.
Bank statements tracing the funds from their source into the U.S. company, then invoices, titles, a signed lease and registration showing the money spent on the enterprise, together with a statement of what remains as working capital. Build a dated review file around bank statements, transfer trail, signed purchase terms, escrow conditions, invoices, ownership agreements, and operating projections. Filed tax returns, bank statements, signed customer contracts, payroll records and a lease are the usual substitutes for accounts that were never properly kept.