Identify what closed, what activity continues, where it occurs and which entity performs it. Provide relevant dates and genuine operational records.
Distinguish premises from business operations
A physical address is only part of the account. Explain the actual continuing provision of goods or services and qualifying structure. Do not assume a new mailing address resolves the business-continuity question.
Build a short chronology with a document behind each line: the date the decision was taken, the date operations at the address stopped, the date the lease ended, and the date any continuing activity began at its new location. Gaps between those dates are ordinary, and explaining them is easier than leaving them to be inferred. Include what became of the workforce, since headcount movements tell the story that addresses do not: transfers, terminations, and staff kept on the same payroll working from home.
Hypothetical example: the employer of a device master record librarian vacates a warehouse but keeps the archived records and two staff maintaining them under a storage agreement; that agreement and those two payroll lines are the evidence that a records function continued, and both are held by finance rather than by the manager writing the letter. Number the chronology and name the exhibit beside each entry, so a reviewer can test any single line without reopening the whole bundle, and mark plainly wherever a date is an estimate.