Gather the child’s passport, birth record, current status documents, admission offer and course dates. Ask each recipient which items it needs. Keep identity and status evidence accurate while avoiding unnecessary disclosure of the parent’s complete employment file to the school. Stage the disclosure rather than sending everything at once. The school needs identity, admission and enrolment records; counsel needs the status and employment record behind the parent’s TN. Send each party what its own decision requires, and ask in writing which further item it expects, so that no request arrives after the deadline it governs.
Use one accurate timeline
Record the birthday, term start, registration deadline and present status dates without treating them as interchangeable. Update the timeline when an offer is deferred. This helps the school and counsel identify which step depends on the other and where a decision remains outstanding.
One record usually settles the outer date: the parent’s admission document, which shows the period actually granted rather than the period requested. Put its expiry beside the birthday and the final term date before anything else is drafted. A transcript proves study, an offer letter proves admission, and neither speaks to permission.
Where two documents disagree — a printed course end after the birthday, for instance — carry the conflict into the review rather than resolving it yourself in the timeline.