Preserve the original records and identify the translations required for the applicable process. Explain terms that do not map neatly to an English job title.
Keep meaning consistent
A translation should accurately reflect duties, dates and qualifications rather than strengthen the claim through different wording. Ask what certification or format is required and keep supporting records connected to the original account.
Select project records and work examples that identify the relevant version, applicant contribution and proposed use. Attribute work accurately and explain the trainer’s own judgment without claiming every team-created resource as personal authorship. Explain technical material in terms a reviewer can assess while handling confidentiality appropriately. Have the author identify the employee’s company-specific knowledge, how it was acquired, where it was applied, and which contemporaneous records support each assertion. Add the employee's training records, project assignments and any internal certifications, together with a list of colleagues who hold the same knowledge, if any, which also helps explain why this person must be the one to go. Evidence of specialized knowledge should identify the company product, process, or procedure involved and explain why the later employee’s understanding is advanced or special, rather than merely showing long industry experience.