Identify the operative agreements and any conflicting obligations with counsel; a superseded unsigned draft should not describe the proposed ownership. Where a signed shareholders' agreement, corporate resolution or bank mandate conflicts with an unsigned partnership draft, correct the record before filing. Present one coherent set describing the arrangement that exists today, with dated amendments explaining the change rather than silently replacing pages.
Show the change instead of hiding it
A withdrawal is an ordinary business event, and a clear paper trail is usually stronger than a tidy set of papers that omits it. Keep the resignation or release, the amended agreement, the resolution approving it, and any share transfer or cancellation. Update signing authority at the bank on the same date.
If earlier drafts circulated to a landlord or lender, make sure their copies match the version now in force. Fix a single date for the whole correction and put it on every instrument, so that the amended agreement, the resolution, the share register entry and the bank mandate change together. A set of documents that changed on four different dates invites a question about which arrangement was real in the intervening weeks.
Hypothetical example: a lens-supply venture files with an amended operating agreement while its bank mandate still names the departed partner as a signatory; the mandate is the document that will be checked. Keep the withdrawal letter itself — the event is ordinary, and concealing it is what looks unusual.