Gather the current share register or membership ledger, the organizing documents, any shareholder or operating agreement, and the draft sale documents with their closing conditions. Add the buyer's citizenship evidence and a simple chart of the structure before and after. Records of the original investment funds remain relevant and should be checked for material gaps during preparation.
Show the structure, not only the executed paperwork
Use a dated ownership chart to explain the draft and signed agreements, without replacing the underlying records. Identify which terms remain negotiable and which already bind the parties. Keep the original source-and-path documents available as well. A request for more evidence is possible, but missing required proof can affect the outcome; do not rely on being able to add it later.
For every credit in the operating account, record the date, amount, payer and character: capital contribution, shareholder loan, customer payment, refund or internal transfer. The officer needs to know who owns the enterprise and who directs it before the money questions matter, so the operating agreement is the deciding document. Operating licences, premises, contracts, and credible financial material help show a real, non-marginal enterprise.
Bring the cap table, the shareholders' or operating agreement, and any voting, veto or board provisions.