The corporate resolution declaring the distribution, the share register or shareholding certificate, the accountant's calculation of the distributable amount, and bank records tracing payment into the applicant's own account. Together these connect the hypothetical company's profits to funds the applicant personally holds when the gift is later instructed.
Building a traceable chain instead of a summary letter
A single accountant's letter asserting availability leaves gaps an officer can question. Dated minutes, the declaration, the outgoing corporate statement and the receiving personal statement form a chain that reads on its own. Missing or unexplained links may lead to a request for further evidence, or to refusal. Assemble the chain before filing rather than submitting a thin file and hoping to supplement it later.
If a distribution occurs, retain its basis and evidence of receipt. Keep the true account holders and payment references clear without inventing a universal requirement that every applicant funds only from an individual account. Obtain an itemized schedule naming the payee, amount, purpose, due event, refund rule, and source of the instruction for every line. Do not substitute an EB-5 business plan or proof of a private investment for the stated payment requirement.