Gather the full lease and the documents establishing the enterprise’s actual occupancy rights, such as an applicable assignment, authorized sublease or amendment and any required consent. Trace rent and deposits through the actual payer and funding records; payment need not universally originate from the company’s own account to be examined as part of the case.
Reconcile names across every file
Inconsistent names spread quickly: the utility account, the insurance certificate, the sales tax registration and the bank signature card may each carry a different entity. List them and correct what can be corrected; where a change is slow, keep the paper trail showing when it was requested. Gaps in earlier documents can generally be supplemented later, so record the sequence rather than hiding it.
Provide filed tax returns, financial statements, bank records and the distributions or transfers that moved money out of the existing company. The signed purchase agreement, escrow agreement, loan and security documents, corporate formation records, the lease or deed, and a business plan, together with bank statements tracing each dollar from its source. Separately trace the lawful source and movement of the investor’s money through every account until it reaches an irrevocable, at-risk commitment.
Gaps usually appear where a payment came from a personal account, a family transfer or a credit facility.