Provide the appointment letter, any volunteer agreement, duty description, expected schedule and support offered. Include correspondence assigning projects or explaining supervision. These records should describe the same arrangement, including benefits that do not appear as wages.
Resolve inconsistencies openly
If one document says no services are required while another sets weekly outputs, ask the institution to clarify. Preserve the original record and obtain an accurate explanation. Do not remove inconvenient duties to create the appearance of passive participation.
The file needs proof of citizenship, an employer letter setting out the professional duties, the period sought and the arrangements for payment, and the credential itself. Prepare the factual position description, remuneration, intended period, and the qualification and identity records supporting the application. Freelance work leaves invoices, contracts, published work and client correspondence rather than a single employer letter. The employer can draft the support letter while renewal is underway, using the applicant’s legal name and omitting an unissued passport number. Keep credential copies, translations, licensing records where relevant, and evidence showing who will supervise the work. Link each duty to the selected USMCA profession and attach the profession’s required degree, licence, or experience proof, including a reliable evaluation or translation when appropriate.