Bring the actual phase plan, duties, supervision arrangements and relevant knowledge evidence. Distinguish approved phases from possible extensions.
Connect evidence to a responsibility
For each material task, identify the knowledge relied on and a record supporting the applicant’s experience. Explain inconsistent project descriptions rather than choosing the most favourable version. Dates and document status should remain clear.
Date-stamp every version of the phase plan and keep the superseded ones. Project documents are revised constantly, and a file holding only the newest version cannot show whether a change was reported at the time or discovered afterwards. Where two descriptions of the same task conflict, keep both together with a short note of which is operative and from what date; choosing the more favourable one and discarding the other destroys the very evidence that would have explained the discrepancy.
Records of the applicant's experience should carry dates as well, since specialized knowledge is acquired over a period and the file needs to show when and where. Ask the employer to confirm in writing which phases are contracted and which are merely anticipated, and treat that confirmation as a document with an expiry rather than a permanent statement. Where an experience record cannot be obtained at all, note who was asked, on what date, and what answer came back, so the absence is documented rather than silent.