Use relevant responsibility and decision records, with an explanation of the actual work allocation. Identify which documents show authority and which only show a transaction.
Connect decisions to the operating structure
Explain supplier strategy, approval limits and the team performing routine tasks. A signed purchase order may show participation without proving the applicant manages the function; describe its actual significance.
Include the leave approval, delegation record, relevant organization charts and return arrangement where available. A board list may explain governance without showing who performs operational tasks. A delegation or management agreement naming who runs the Canadian company, current payroll and contracts, financial statements, and evidence of ongoing bids. Gather the effective ownership documents and explain any intermediate holding entities or recent changes. Use distinct visual treatment or annotations for employees, contractors, and vendor companies, and show reporting lines only where real authority exists. Corporate records must also establish the parent, branch, subsidiary, or affiliate link and show that the foreign organization is doing business; a non-new-office case must also show U.S. operations. Organization charts, job descriptions, payroll records, escalation samples, and decision approvals should tell the same story. Recent financial statements, signed service agreements, payroll summaries, occupancy records and supplier invoices carry that point.