Identify the employee covered, actual amounts authorized, proposed role and any commitments the employer has truly undertaken.
Do not merge different promises
One company’s letter may not fund the other spouse or any child. Preserve each offer accurately and clarify the proposed application structure before recording the household as fully funded. Confirm that each employer's letter on file is the current version and matches an actual signed agreement, not an earlier draft that an internal budget review later changed, because an employer's offer can be revised after it was first written and a superseded page left in the file can misstate what is actually committed.
Ask directly whether either letter has been updated since it was issued, and if so, replace the earlier version rather than keeping both without marking which one controls. A verbal assurance that funding remains unchanged is not a substitute for an updated signed page reflecting it. Check the date and any reference number on each letter against the employer's own internal record of the offer, since a letter drafted for one purpose can circulate afterward without reflecting a later change made for another purpose.
Where two letters describe the same role or the same period differently, resolve the conflict with the employer directly rather than choosing whichever figure is more convenient to include. Keep the superseded version on file once resolved, marked as replaced, so the sequence remains visible if a later question arises.