Obtain the appointment terms from the institution or other party responsible for the professional engagement. The letter should accurately explain duties, intended duration, remuneration and any unresolved condition. The grant award can provide context where relevant but should not replace those terms.
Keep the evidence consistent as funding develops
Retain dated confirmations of changes and ask whether the appointment letter needs updating. If the research scope shrinks, review the changed duties as well as the salary. A funding update is useful only when the file explains what it means for the work the applicant will perform.
Assemble the paper in the order in which one document constrains the next. The appointment letter fixes the job title, so obtain it before commissioning anything that describes the role. The described role fixes which profession is claimed, so settle that before ordering a credential evaluation, which is expensive to repeat.
The evaluation and the translation stay separate documents: a translator attests to accuracy and completeness, an evaluator opines on the degree, and asking one to do the other produces a record that answers neither question. Hypothetical example: a pharmacist orders an evaluation against a job description the institution later narrows, and the second evaluation contradicts the first inside the same file. Once a document has been submitted it stays in the record, and a later version has to be explained rather than quietly substituted.