Use governing approval policies, relevant decisions and role records, with an explanation of who proposes, approves and implements changes.
Read documents together
A bank authorization may show permission to sign, while an internal policy limits the decision itself. Explain any difference rather than selecting only the broader document. The reviewer needs an accurate account of effective authority.
Date the records and distinguish legal entity ownership from functional reporting. Explain which support decisions depend on the opportunity and what remains unresolved. Explain any real shared decisions and the areas assigned separately. An exaggerated authority statement may conflict with the company’s own records and should not replace a truthful explanation of the role. A chart should clarify real responsibility rather than create an appearance of management unsupported by the work. Records should show primarily managing the function rather than merely receiving copies of other teams’ decisions. The table is a guide for the reviewer; the contemporaneous documents are the evidence. Preserve the current chart and the supporting legal records rather than merging both structures into one undated picture.
If the last year is broken, the honest options are to wait until a continuous year has accumulated or to consider whether the interruption was genuinely temporary, supported by the documents rather than by assertion.